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Rent Our Facility

Click here for a printable version of the Facility Rental Instructions(PDF).

Organizations whose functions and missions are compatible with those of the MHS may rent our lobby or auditorium for appropriate functions by contacting the Administrative Assistant at 406-444-1799 or jlewis@mt.gov. The Administrative Assistant coordinates with other MHS staff to ensure that the proposed event is suitable, the space is available and security guards can be secured.

We are located at 225 N. Roberts Street, across from the Capitol building in Helena, Montana. Directions

Lobby

Photo: lobby

Suitable for receptions, parties, and small sit-down dinners.

Capacity: 200 (reception with no food or drink); 150 (reception with food or drink); 40 (sit-down dinner)

Rental fee: $175.00 per hour. Outside of regularly scheduled staff hours, there will be an additional charge of $100 per hour.

Cleaning fee: A standard cleaning fee of $75.00 is charged when food and/or beverages are served. Additional fees may be imposed to cover costs for damage or extraordinary cleaning services.

Make checks payable to Montana Historical Society.

Gallery Hosts (if needed): $75.00 (separate check payable to Friends of the Montana Historical Society)

Auditorium

Photo: auditorium

 

Suitable for training sessions and workshops.

Capacity: 57 (auditorium style); 32 (classroom style)

Rental fee: $100.00 for an eight-hour day. Outside of regularly scheduled staff hours there will be an additional charge of $100.00 per hour.

A/V fee: Some audio-visual services are available for $75.00 per hour.

Cleaning fee: A standard cleaning fee of $50 is charged when food and/or beverages are served. Additional fees may be imposed to cover costs for damage or extraordinary cleaning services.

Make checks payable to the Montana Historical Society.

Gallery Hosts (if needed): $75.00 (separate check payable to Friends of the Montana Historical Society)

Rental rules

  1. Rentals are booked on a first-come, first-served basis. Upon request, the Administrative Assistant can save the space on a temporary basis, however, reservations are not final until both parties have signed the rental agreement form (.docx) and it is returned to the Administrative Assistant at jlewis@mt.gov.
  2. Use must be tailored to fit the layout of the lobby or auditorium at any given time. MHS exhibits cannot be moved.
  3. Food and beverages are not allowed in exhibit galleries. If the galleries are open during an event at which refreshments are being served, Gallery Hosts must be engaged to enforce this policy.
  4. Renting organizations are responsible for providing all linens, china, glassware, flatware, etc., as well as basic clean-up after the event.
  5. It is sometimes possible to have the Museum Store open after hours. If desired, this is negotiated on a case-by-case basis.
  6. Final arrangements for a major event should include an in-person visit to the MHS for consultation with the Administrative Assistant.
  7. If alcoholic beverages are to be served, the renting organization must secure the services of a licensed dispenser/cash bar. A copy of the license must be provided to MHS.
  8. A small kitchen at the back of the lobby belongs to the Friends of the Montana Historical Society. All equipment in the kitchen has been purchased by the Friends for their use. Caterers may work from the kitchen, but they are asked to provide their own equipment and supplies and to return the kitchen to its original condition. Please do not leave food in the refrigerator.